A lot of people think that trade shows are easy, but if you have a great invention that other people need to know about, a lot of prep-work is involved before it can hit the booth. Trade show planning requires special attention to details and deadlines, and if this is your first exhibit, there are a lot of issues that can go wrong. We at SnapPanel want you to succeed at your first trade show, which is why we have made a timeline specifically for trade show planning to make the process less daunting.
4 Months from Trade Show
- Set a budget – this is the single most important aspect of your presentation. It determines everything from your booth’s size to which trade shows you can afford to attend.
- Design your exhibit – it is never too early to begin to generally think about your banners, displays, and overall layout.
3 Months from Trade Show
- Choose staff – contact your prospective staff and make sure they are available months in advance. If you run out of leads, ask your best staff members who they would recommend.
- Interview designers – unless you are going to do your own designing, now is the time to contact professional exhibit designers.
2 Months from Trade Show
- Finalize staff – officially hire the booth staff, choose their uniforms, and finalize an exhibit designer.
One Month from Trade Show
- Preshow promotions – now is the time to send your first promotional material to prospective leads telling them of your exhibit.
- Train your staff – your staff should have at least one month of training as to your company’s purpose, policies and goals.
- Verification – contact organizers and let them know you are still on your way.
With these trade show planning tips, you’ll know exactly when to take the next step.