There’s a popular saying, “if you fail to prepare, then you’re prepared to fail.” Nothing is truer when it comes to safety. You have a few responsibilities to prioritize when attending a tradeshow, but above all else, you must place a strong focus on how to keep guests and staff members out of harm’s way while at your exhibit.

In order to prepare adequately, you should first sit down and consider the common issues that may arise during the entire experience.

Staff

Primarily, your employees will likely be traveling to this tradeshow. It’s important to consider travel arrangements.

• You never want staff flying alone/late at night in an unfamiliar location. You also want to protect your hotel name and number from the public, especially if your staff members have a following or are in the public eye in any way.
• Advise the staff to wear badges only during times of business.
• Remind the staff not to flash expensive objects or cash while out.
• Adults can benefit from the buddy system too! You might want to come up with different title for this system, but it all works the same. Ensure that staff members go out in groups or pairs.
• Familiarize the staff with the area in which they’ll be working. They should get used to all shelving unit placements and wiring, to avoid misplaced footing and severe accidents.

Visitors

• Ensure that your team members set up all directions/instructions properly, so that all messages are clear to the audience.
• Only keep the exact supplies and product that you’re allowed. So many people try to bend this rule and it is one that needs to be left alone. Too many items in a booth create fire hazards as well as obstacles for leaving the building in event of said fire.
• Remove all debris that other visitors may leave behind. Have someone check often for tripping hazards.
• If there are any specific hazards to your company, hang a sign about what you’d like to avoid.

 
[msh_feedburner]